The Shared Space is a private web page that diio generates for your counterpart. They access it without a password through a unique link that arrives in the follow-up email. From there they can view the information you decided to share, confirm commitments, and send you messages.

The Shared Space is sent after each conversation automatically or manually, according to what you have configured in your Preferences -> Notifications.

By default, it is sent without the meeting recording. If you want, you can edit it afterwards:

Open the conversation detail view.

Go to the "Email Proposal" tab.

Enable the "Attach Shared Space link" option.

Select which pieces to include by checking the corresponding boxes: Minutes, Commitments, Recording, and/or Conversation.

If you want to see the result before sending it, click "Preview".

Edit the email body if necessary.

Minutes. The Key Notes of the conversation: the most relevant points of what happened.

Commitments. The agreed pending items. Your counterpart can mark them as completed from the space.

Recording. The meeting video or audio with transcript. Only available if the conversation was recorded.

Conversation. A messaging channel within the space so both parties can communicate without leaving the context of the conversation.

Your counterpart will receive the Shared Space link through the automatic notification or through you, manually. When they click it, they access the space directly without needing to create a diio account or install anything.